Project Controls and Job Cost Design

Work with senior management, operations, and accounting managers to evaluate existing project controls, administrative procedures, and job cost systems. Review project budgeting, change order processes, job cost reports, forecasting methods, unit cost and productivity tracking, and project administration. Provide management with an evaluation of existing processes and discuss alternative solutions. Make recommendations for improvement and develop implementation plan for adopted changes.

STEP-BY-STEP PROCESS

Preliminary workshop

• Provide overview of traditional job cost systems, processes and controls to management team
• Establish high level objectives and expectations with operations management community
• Develop project schedule

Process Review and Analysis

• Interview project managers regarding existing procedures and information
• Analyze existing process documentation
• Document present processes and identify areas of improvement

Software Review and Analysis

• Review capabilities and use of existing accounting, job cost and project administration systems
• Review all job cost reports and inquiries, both those in use and those available
• Identify delta between existing systems capabilities and use within the organization
• Discuss high level recommendations with software vendor(s) if appropriate

Workshop II

• Present and discuss significant observations and recommendations regarding systems and procedures
• Develop consensus within the team on priority strategies and tactics
• Develop implementation plan

Project Manage Implementation

• Delegate roles and responsibilities for implementation
• Develop schedule and action plan
• Work with team leaders or managers to transition responsibilities and tasks
• Coordinate outside resources as necessary

Conduct Training

• Establish training team and objectives
• Develop materials for training sessions based on results of workshops and recommendations
• Develop training schedule and coordinate resources